Company Formation Documents

Company Formation Documents?

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Certificate of incorporation

When a company is incorporated, it becomes a separate legal entity that is distinct from its members (shareholders/guarantors). Details of the company are added to the public register of companies, which is maintained at Companies House and made available online.

TCompanies House will also issue a certificate of incorporation detailing basic information about the company, including its registered name, date of incorporation, and company registration number (CRN).

Articles of association

All limited companies must have a set of articles of association, which is the constitutional ‘rule book’ on how the company should be run. The articles are submitted to Companies House with the incorporation application, after which they should be safely stored at the company’s registered office (or SAIL address).

If you use a company formation agent to set up your limited company, you will likely be given the choice of using ‘model articles’, which the agent will supply, or uploading your own custom articles to include with your application to register a new company.

Where should I store my company formation documents?

You should keep your company formation documents safe with your company register. Most companies maintain this register in a loose-leaf folder that is kept at their registered office or single alternative inspection location (SAIL) address.

Your company formation documents and the information in your company registers are also available to view online via Companies House Service.

I have lost my company formation documents, can I get replacements?

If you are a customer of Quality Company Formations, you can log in to your Online Customer Portal to view or print PDF versions of your company documents – free of charge. Replacement hardcopy documents can be ordered online for a small charge in the Shop area of your Customer Portal.